PRIVACY INFORMATION NOTICE
The Data Controller is A. Menarini Diagnostics S.r.l. or other company of the group based in the country where you are based (“Company” or “we” or “Owner”). The Data Controller hereby informs you that the processing of your personal data, carried out through the website (“Site”) or collected through the contact forms present therein (“Module” or “Moduli”), is carried out in compliance with the applicable Privacy Law (Regulation (EU) 2016/679 - hereinafter referred to as the “Regulation”).
The contact details of the Data Controller are as follows: A. Menarini Diagnostics S.r.l., located at Via Dei Sette Santi n. 3, 50131 Florence (FI). Contact information of the other companies of the group is available by visiting www.menarinidiagnostics.com
The Data Protection Officer (“DPO”) can be contacted at: dpo@menarini.com
2. The data we process
We process the following ordinary personal data, as well as those provided by interacting with the Website and when using the related services and functions (“Data”). These data include, in particular, name*, surname*, professional qualifications, content of your specific requests or reports and the additional data which the Controller may acquire, also from third parties, in the course of business .
In addition, in order to enable us to manage your requests sent by Form, the Controller may process also further data provided by you when submitting to us a Form;is said case, it is necessary that you provide us with at least the data marked with an asterisk (*). Without those mandatory data we cannot proceed any further.
Conversely, the information requested in fields not marked with an asterisk and your consent to receive information material is optional: failure to provide them shall have no consequence.
3. Why and how we process your data
The Data are processed for the following purposes:
i. to handle your requests for information submitted through the Website and the Form; the legal basis for the processing of personal data for this purpose is your consent (Articles 6.1.a and 9.2.a of the GDPR);
Furthermore, but only with your optional consent which constitutes the legal basis of the processing pursuant to Article 6.1.a. of the GDPR:
ii. send you promotional materials on Company’s products and services (“direct marketing”) via email or via other digital means. Be aware that such communications may contain "Pixel Tag," through which the Company detects certain information, for example, if and when you opened and/or deleted the email, which links you clicked, your email client, whether the email was opened by more than one IP address, as well as some anonymous and aggregate information about users' geographic areas, etc.
If you deny the optional consents described under point (ii) above, you may still access the restricted area and use the services available therein.
By ticking the appropriate boxes in the Forms, you agree to processing for these purposes.
Your data may in any case be processed, even without your consent, for the purpose of complying with laws, regulations, EU Law (art 6.1.(c) of the GDPR, to perform statistics on the Website’s usage and ensure its proper functioning (art. 6.1.(f) of the Regulation), to enforce the Code of Conduct of the Menarini Group and to establish or defend the legal claims in the interest of the Company.
The personal data are entered into the Company computer system in full compliance with data protection law, including security and confidentiality profiles and based on principles of correct practice, lawfulness and transparency in processing.
Data shall be stored for as long as strictly necessary for the attainment of the purposes for which they were collected. In any event the criterion used to determine that period is based on compliance with the time limits set by law and with the principles of data minimisation, storage limitation and rational management of archives.
All your data will be processed on paper or by means of automated instruments, which in any case ensure an appropriate level of security and confidentiality.
4. Browsing data
If you only visit the Website (i.e., without sending communications or using any of the available services/functions), the processing of your data is limited to browsing data i.e., data whose transmission to the Website is necessary for the functioning of the computers which operate the Website and of the Internet communication protocols. This category includes, for example, IP addresses or computer domain used to visit the Website and other parameters pertaining to the operating system used to connect to the Website. The Company collects these and other data (such as, for example, number of visits and time spent on the Website) merely for statistical purposes and in anonymous form in order to monitor the functioning of the Website and improve its performance. Such data is not collected to be associated with other information regarding, or for the identification of, users; however, such information, by its very nature, may enable the Company to identify users through processing and association with data held by third parties. Browsing data are normally deleted following processing in anonymous form but can be stored and used by the Company to detect and identify perpetrators of any computer offences committed to the detriment of the Website or using the Website. Without prejudice to this possibility and to the provisions of the Cookie Policy the browsing data described above are stored only temporarily, in compliance with law.
5. Links to other websites
This Information Notice applies only to the Website and the Forms as defined above. Even though the Website may contain links to other websites (known as third party websites), please be informed that the Company does not perform any access or control over cookies, web beacons or other user-tracking technologies that may be active on such third party websites, on the contents and materials published thereon, or on their methods of processing of your personal data; for this reason, the Company expressly declines any liability for such matters. You should therefore verify the privacy policies of such third party websites and collect information about their terms and conditions and about how they process your personal data.
6. Persons who have access to the Data
The Data are processed electronically and manually according to procedures and logics relating to the above-mentioned purposes and are accessible by the Controller’s staff authorised to process personal Data and their supervisors, and in particular to staff belonging to the following categories: technical, IT and administrative staff, product managers, as well as other individuals who need to process the data to perform their job duties. The Data may be communicated, also in countries outside the European Union (“Third Countries ”) to: (i) institutions, authorities, public bodies for their institutional purposes; (ii) professionals, independent consultants –individually or in partnerships- and other third parties and providers which supply to the Controller commercial, professional or technical services required to operate the Website (e.g., provision of IT and Cloud Computing services), in order to pursue the purposes specified above and to support the Company with the provision of the services you requested; (iii) third parties in the event of mergers, acquisitions, transfers of business -or branches thereof-, audits or other extraordinary operations; (iv) company supervisory bodies, based at the Controller’s address, in the pursuit of their activities (oversight over the enforcement of legal obligations, ethical standards, the Menarini Group’s Code of Conduct, etc.).
The mentioned recipients shall only receive the Data necessary for their respective functions and shall duly undertake to process them only for the purposes indicated above and in compliance with data protection laws. The Data can furthermore be communicated to the other legitimate recipients identified from time to time by the applicable laws. With the exception of the foregoing, the Data shall not be shared with third parties, whether legal or natural persons, who do not perform any function of a commercial, professional or technical nature for the Controller and shall not be disseminated. The individuals who receive the data shall process them, as the case may be, in the capacity as Controller, Processor or person authorised to process personal data, for the purposes indicated above and in compliance with data protection law.
Regarding any transfer of Data outside the EU, including in countries whose laws do not guarantee the same level of protection to personal data privacy as that afforded by EU Law, the Controller informs that the transfer shall in any event take place in accordance with the methods permitted by the GDPR, such as, for example, on the basis of the user’s consent, on the basis of the Standard Contractual Clauses approved by the European Commission, by selecting parties enrolled in international programmes for free movement of data or operating in countries considered safe by the European Commission.
7. Your Rights
By contacting the Controller at the addresses indicated above you can, at any time, exercise the rights pursuant to Articles 15-22 of the GDPR such as, for example, obtaining an updated list of the individuals who can access your data, obtain confirmation of the existence or otherwise of personal data which relates to you, verify their content, origin, correctness, location (also with reference to any Third Countries ), request a copy, request their rectification and, in the cases provided by the GDPR, request the restriction of their processing, their erasure, oppose to direct contact activities (including limited to some mediums of communication) to receiving promotional materials (direct marketing) from the Company. Likewise, you can always report observations on specific uses of the data regarding particular personal situations deemed incorrect or unjustified by the existing relationship to the DPO or submit complaints to the Data Protection Authority. You may withdraw your consent at any time - however that shall not impair the lawfulness of the processing carried out before consent withdrawal.